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| | Computing and Communications Division CIC#919 | March 1990 | | | | | | | | | | | | | | | | LaTeX Memo | Reference | | | | | | | | | | | | | | | | --------------------------------------------- | NOTICE TO USERS OF ONLINE DOCUMENTATION: | | This document may not include some tables, | graphics, and other features that you will | find in the printed version. To order the | hardcopy, contact the CIC at (505) 667-6992. | --------------------------------------------- | | Los Alamos | Los Alamos National Laboratory | Los Alamos, New Mexico 87545 | Who to Contact - ii - March 1990 WHO TO CONTACT ______________________________________________________________________ ================================================================= CONTACT PHONE FTS ----------------------------------------------------------------- CONSULTING ICN Consulting Office (C-10)............(505)667-5745 843-5745 Closed from 1 p.m. to 2 p.m. MT on Mondays electronic mail address: consult@lanl.gov CCF Dispatcher/CFS/PAGES (C-1)..........(505)667-4584 843-4584 COMMUNICATIONS PROBLEMS ICN Communications Problems.............(505)667-7423 843-7423 (C-4 Trouble Desk) EDUCATION and DOCUMENTATION Computing Information Center - CIC .....(505)667-6992 843-6992 (C-2 publication distribution) electronic mail address: cic@lanl.gov STATUS MESSAGES CCF Status Recording....................(505)667-5588 843-5588 FOCUS - Machine Status..................(505)667-2852 843-2852 SECURITY Computer and Information Security.......(505)665-1805 855-1805 (OS-4 passwords and blacklisting) ================================================================= Revision History Document written by Margot Casey, C-2, with technical input from Steve Sydoriak, C-2. Writing assistance provided by Cheryl Ramsey, C-2. January 1987 LaTeX Memo Reference March 1990 - iii - Contents CONTENTS ______________________________________________________________________ 1. INTRODUCING THE LATEX MEMO COMMANDS ......................... 3 1.1. What You Need Before You Can Use the Memo Commands ....................................................... 3 1.2. Finding More Information ............................. 3 1.3. Taking a LaTeX Video Course .......................... 4 2. GETTING STARTED ............................................. 5 3. PREPARING THE PREAMBLE SECTION FOR OPENING AND CLOSING OF MEMO ........................................................ 6 3.1. Document Style ....................................... 7 3.2. To and From .......................................... 8 3.3. Thru ................................................. 8 3.4. Symbol and Serial Number ............................. 9 3.5. Subject Line ......................................... 10 3.6. Date ................................................. 10 3.7. Mail Stop and Telephone Number ....................... 11 3.8. Reference Line ....................................... 11 3.9. Signature ............................................ 12 3.10. Initial Line-Signer, Originator, and Typist ......... 12 3.11. Approval Line ....................................... 13 3.12. Enclosures .......................................... 14 3.13. Attachments ......................................... 15 3.14. Copy List ........................................... 16 3.15. Distribution List ................................... 16 4. PREPARING THE DOCUMENT SECTION .............................. 18 5. PRINTING YOUR MEMO .......................................... 20 6. CONTROLLING THE STYLE OF YOUR MEMO .......................... 22 6.1. Choosing a Header Style .............................. 22 6.2. Choosing a Body Style ................................ 23 6.2.1. Selecting a Type Style ............................ 23 6.2.2. Selecting Fonts ................................... 23 6.3. Marking Your Memos for Classification ................ 24 6.4. Controlling Page Breaks .............................. 25 6.4.1. Breaking Pages Before a List ...................... 25 6.4.2. Breaking Pages at Other Places in Your Memo ....... 25 6.5. Printing Short Memos ................................. 26 6.6. Using Preprinted Memo Paper .......................... 26 APPENDIX A: SUMMARIZING THE LATEX MEMO COMMANDS ................. 28 APPENDIX B: SYNTAX RULES ........................................ 30 APPENDIX C: EXAMPLE MEMOS ....................................... 32 APPENDIX D: INSTALLING THE LATEX MEMO STYLE FILE ................ 41 D.1. On the IBM PC ............................................ 42 D.2. On the Sun Workstation ................................... 42 D.3. On the Apollo Workstation ................................ 43 D.4. On VAX/VMS ............................................... 43 D.5. On VAX/UNIX .............................................. 43 APPENDIX E. WARNING AND ERROR MESSAGES ......................... 45 E.1. Warning Messages ......................................... 45 E.1.1. Leaving Out Information ............................... 45 LaTeX Memo Reference Contents - iv - March 1990 E.1.2. Memo Too Long for \shortmemostyle ..................... 46 E.1.3. Printing Too Many Lines in Headers .................... 46 E.1.4. Contradictory Information ............................. 47 E.2. Fatal Errors ............................................. 47 E.2.1. Invalid Classification Label .......................... 47 E.2.2. Duplicating \classlabel Commands ...................... 48 E.2.3. Specifying an Invalid Typeface ........................ 48 E.2.4. Specifying an Invalid Font for Memo Body .............. 48 E.2.5. Specifying an Invalid Font for Memo Header ............ 49 READER COMMENTS FORM ............................................ 51 DOCUMENTATION REQUEST FORM ...................................... 53 INDEX ........................................................... 55 LaTeX Memo Reference March 1990 - i - Using This Document USING THIS DOCUMENT ______________________________________________________________________ LaTeX Memo Reference explains how to use LaTeX to produce memos that conform to the Los Alamos National Laboratory standards. This document is divided into the following chapters: o Chapter 1 explains what the LaTeX memo commands do, what systems these commands are available for, what you need before you can use these commands, and where to find more information. o Chapter 2 gives the general format for a LaTeX memo file and explains the major sections of the file. o Chapter 3 explains commands that you will need in the preamble section of the file. This chapter only covers the basic memo commands needed for a typical memo; it does not explain about the commands for changing fonts or about the commands that give other special instructions. See Chapter 6 for these special memo commands. o Chapter 4 describes the section of the file containing the body of the document. o Chapter 5 explains how to print a memo. The instructions in this chapter are very general and are the same as the instructions for printing any LaTeX file. o Chapter 6 gives details about the special memo commands that go into the preamble section of your file to control the fonts for the header of a memo, the fonts and typeface for the body of a memo, pagebreaks, classification labeling, and special formatting for short memos. o Appendix A is a summary table for the memo commands. It gives a brief description of each command and a list of its options and defaults where applicable. o Appendix B contains a list of syntax rules for the memo commands. o Appendix C gives examples of memo files and their resulting memos. o Appendix D explains how to install the memo style file on your system. o Appendix E contains a listing of all the error messages that are possible from using the memo commands. In this document, double lines delimit the examples. These examples LaTeX Memo Reference Using This Document - ii - March 1990 show what you put into your file and, in most cases, what the result would be from that part of the file. LaTeX Memo Reference March 1990 - 3 - Introduction 1. INTRODUCING THE LATEX MEMO COMMANDS ______________________________________________________________________ The LaTeX memo commands are commands you can use with LaTeX to produce a standard Los Alamos National Laboratory memo. These commands go into a LaTeX file and are executed when you run LaTeX. LaTeX is a macro package that supplements the TeX document preparation system and streamlines the production of many types of documents. The memo commands work with LaTeX to streamline the production of Laboratory memos. 1.1. What You Need Before You Can Use the Memo Commands You can use the LaTeX memo commands in the following environments: o On UNIX worker computers; o On Sun and Apollo workstations; o On IBM PCs; and o On VAX/VMS distributed processors. With each of these environments, you also need to have the following: o TeX and LaTeX installed; o The LaTeX memo style file installed; and o Access to a printer that has the necessary software to print TeX output. _____________________________________________________ See Appendix D for information about installing the memo style file. _____________________________________________________ 1.2. Finding More Information This document assumes that you know how to use LaTeX. If you are not already familiar with LaTeX, you can refer to the following publications: LaTeX Memo Reference Introduction - 4 - March 1990 o An Introduction to LaTeX, by Michael Urban. An introductory document that will help you start working with LaTeX quickly. o LaTeX: A Document Preparation System, by Leslie Lamport. A complete reference manual written by LaTeX's designer. You can order these publications from the Computing Information Center (CIC) by filling out the Documentation Request Form in the back of this document. Please note that you will be charged for these publications. If you would like more information about the Laboratory's memo standards, see the Office Procedures Manual, OPM-1-3 for unclassified memos, and OPM-2-4, OPM-2-5, and OPM-2-6 for classified memos. To order a copy of the Office Procedures Manual, call the IS-11 Distribution Center at (505) 667-3872, FTS 843-3872. Most group offices have one of these manuals available for reference. 1.3. Taking a LaTeX Video Course The Computing Learning Center (CLC) offers an introductory video course entitled "Introduction to LaTeX" presented by Cris Barnes, CTR-5. This course takes approximately two hours to complete and is available for viewing in the CLC at Pueblo Complex or for short-term loan on 1/2-inch VHS tapes. LABNET also broadcasts this course. LaTeX Memo Reference March 1990 - 5 - Getting Started 2. GETTING STARTED ______________________________________________________________________ To prepare a memo with LaTeX, you first create a file with a ".tex" extension at the end of its name (e.g., test.tex). We will call this file your LaTeX memo file. Each LaTeX memo file has two sections: the preamble section and the document section. The preamble section contains the memo commands that set up the information for the opening and closing of the memo and that describe the style of the memo. The document section contains the text of the memo and starts with a \begin{document} command and ends with an \end{document} command. The general format of a LaTeX memo file is \documentstyle{memo} Memo commands, such as \to \from Preamble Section . . . \begin{document} \opening Body of memo Document Section \closing \end{document} The preamble section is described in detail in Chapters 3 and 6, and the document section is described in Chapter 4. LaTeX Memo Reference Preparing the Preamble Section - 6 - March 1990 3. PREPARING THE PREAMBLE SECTION FOR OPENING AND CLOSING OF MEMO ______________________________________________________________________ The preamble section is described in two chapters: this chapter and Chapter 6. This chapter describes the memo commands that affect the opening and closing of your memo. These commands are the ones you will need for a typical memo. Chapter 6 describes the special memo commands that affect the style of your memo. These special commands control the header and body fonts, the typeface of the body, and page breaks. You can print a memo using just the preamble commands covered in this chapter. In this case, the defaults for the commands described in Chapter 6 will determine the style of your memo. If you dislike the results, use some of the special commands described in Chapter 6 to change the defaults. The following commands can be arranged in any order within the preamble section of your LaTeX memo file. The only exception to this rule is the \documentstyle command; it must be the first line in your file. The \documentstyle command is also the only command that is required in the preamble. The other commands are optional, and if you leave them out of your file, one of two things will happen. o The label in the header will be left blank. This happens with the commands that have labels printed with the header of the memo- \to, \from, \symbol, \subject, \mailstop, and \telephone commands. The \thru and \date commands are special cases and will be described in the following sections. o Nothing will be printed. This happens with the commands that were not mentioned above; for example, if you leave out the \attachments command, LaTeX will not print an attachments list or the label "Attachments:" because this label is not printed with the header of the memo. _____________________________________________________ The backslashes () and the braces ({ }) in the following commands are a part of these commands and must be included with the command. They do not denote optional parameters. _____________________________________________________ LaTeX Memo Reference March 1990 - 7 - Preparing the Preamble Section The commands are listed here in the order in which the Office Procedures Manual describes them, and they are grouped by their related functions. 3.1. Document Style \documentstyle{memo} This command tells LaTeX that your document is a memo. It must be the first line in your file because LaTeX sets up the margins and other values based on the style you specify inside the braces (in this case, a memo style). This command also sets the point size for the body of your memo. The default is a point size of 10. You can get a point size of 10 if you use the command as it is shown above (but the text of your memo will be small). See Example #3 in Appendix C for an example of text with a point size of 10. You can get a point size of 11 or 12 by putting an [11pt] or [12pt] option (including the square brackets [ ] ) before the {memo} parameter. The following example shows what the command looks like for getting a point size of 12 for the body of your memo. This is the point size that we recommend. ============================================================== \documentstyle[12pt]{memo} ============================================================== LaTeX will only use a point size of 10, 11, or 12, and a point size of 10 is the default for all LaTeX documents. The \documentstyle command is a LaTeX command, and it follows the syntax rules for standard LaTeX commands. See one of the LaTeX reference books listed in Chapter 1 for these syntax rules. _____________________________________________________ Warning: LaTeX will NOT allow you to use \documentstyle[10pt]{memo} to specify a point size of 10. You must leave out the point size completely if you want the default point size of 10. _____________________________________________________ LaTeX Memo Reference Preparing the Preamble Section - 8 - March 1990 3.2. To and From \to{namelist} \from{namelist} These commands give the name or names of the recipient and originator of the memo, filling in the "TO:" and "FROM:" sections of the memo header. The {namelist} should be one or two names, and each name should include name, group, and mailstop, with commas separating these parts. The {namelist} can include more than two names, but the memo header leaves room for only two names. If you use two names, you can either repeat the command twice, with different names in the braces, or you can separate the names with \\ inside the braces, as the following example indicates. ============================================================== \to{A. B. Carroway, Z-1, MS B234 \\ D. E. Fritz, Y-2, MS B345} or \to{A. B. Carroway, Z-1, MS B234} \to{D. E. Fritz, Y-2, MS B345} prints TO: A. B. Carroway, Z-1, MS B234 D. E. Fritz, Y-2, MS B345 ============================================================== 3.3. Thru \thru{namelist} This command supplies the name or list of names of the people that your memo will go through. It also causes the header of your memo to include the "THRU:" label-even if you do not put a name inside the braces. The "THRU:" label that is generated by this command leaves room for a maximum of four names. If you leave the command out of your file, you will get the memopaper header without the "THRU:" label. LaTeX Memo Reference March 1990 - 9 - Preparing the Preamble Section ============================================================== \thru{L. S. Steele, X-5, MS B567} prints THRU: L. S. Steele, X-5, MS B567 ============================================================== 3.4. Symbol and Serial Number \symbol{group} \serialnumber{id} These commands fill in the portion of the header marked "SYMBOL:". The {group} is usually your group name. The \serialnumber command is not usually needed, but some group and division offices use a serial number to number all of their correspondence. When needed, the {id} should be the serial number that identifies the memo. It will be appended to the symbol with a hyphen (-), as the following example shows. ============================================================== \symbol{C-2} \serialnumber{25} prints SYMBOL: C-2-25 ============================================================== If you use a serial number as the above example does, you will also get this symbol-serial number on the headings of each page after the first page. If you leave out the \serialnumber command, the serial number will not be appended. The group name will be the only information on the symbol line. LaTeX Memo Reference Preparing the Preamble Section - 10 - March 1990 3.5. Subject Line \subject{text} This command prints out your subject. The {text} should be the subject line of your memo. It will print in uppercase regardless of how you type it inside the braces. ============================================================== \subject{Interruption of Building Schedule} prints SUBJECT: INTERRUPTION OF BUILDING SCHEDULE ============================================================== Note that you can use LaTeX commands such as \bf (for boldface) inside the braces { }. 3.6. Date \date{text} This command inserts the date into your memo. The {text} is the date you want to appear on your memo. If you omit this command, the default will give you the date at the time you run LaTeX. This default date will appear in the following form: December 1, 1986. Include this command only if you have a specific date that needs to appear on your memo. ============================================================== \date{October 15, 1986} prints DATE: October 15, 1986 ============================================================== LaTeX Memo Reference March 1990 - 11 - Preparing the Preamble Section 3.7. Mail Stop and Telephone Number \mailstop{text} \telephone{number} These commands work together to produce the "MAIL STOP/TELEPHONE:" line. The {text} should be your mail stop, and {number} should be your telephone number in the form n-nnnn (the third number in the prefix and the last four digits of the number). The commands put these two numbers together as they should appear on the memo. ============================================================== \mailstop{M995} \telephone{5-0817} prints MAIL STOP/TELEPHONE: M995/5-0817 ============================================================== 3.8. Reference Line \reference{text} This command prints the reference line of your memo. The {text} should be your reference; it will be printed in uppercase in the opening of the memo, directly below the subject line. If you include more than one reference, the references will automatically be numbered. Note that when you have several references, you may separate them with \\ inside the braces, or you may use each reference in a separate command line. LaTeX Memo Reference Preparing the Preamble Section - 12 - March 1990 ============================================================== \reference{Office Procedures Manual \\ LaTeX Memo Reference} prints REFERENCE: 1. OFFICE PROCEDURES MANUAL 2. LATEX MEMO REFERENCE ============================================================== 3.9. Signature \signature{name} The \signature command leaves room for a signature (four blank lines) and prints the signer's name under this area flush with the left margin. This is the area that the author signs to certify the memo as you would do with a letter; most writers, however, omit this part and prefer to certify the memo by initialing next to their typed names on the From line on the first page of the memo. The {name} may include a title by separating it from the name with \\ as the following example illustrates. ============================================================== \signature{T. F. Wise \\ Special Projects Group Leader} prints T. F. Wise Special Projects Group Leader ============================================================== 3.10. Initial Line-Signer, Originator, and Typist \signer{initials} \originator{initials} \typist{initials} These commands produce the identification initials. You may leave out any of them that do not apply to your situation. The \signer command LaTeX Memo Reference March 1990 - 13 - Preparing the Preamble Section is for the initials of the signer and is used only if you use the \signature command. The \originator command is for the author's initials, and the \typist command is for the typist of the memo. If you leave out the \originator command, you will get a warning message, but this does not affect the printing of your memo. The memo will print without the originator's initials. ============================================================== \originator{ak} \typist{cd} prints AK:cd ============================================================== If you include all three sets of initials, they will be arranged on the initial line as the following example indicates. ============================================================== \signer{jm} \originator{bf} \typist{ar} prints JM-BF:ar ============================================================== 3.11. Approval Line \approval{name} This command prints the approval lines. The {name} should be the name and title of the person approving the memo. The title of the person is optional, and if it is included, it must be separated from the name with \\ . LaTeX Memo Reference Preparing the Preamble Section - 14 - March 1990 ============================================================== \approval{Charles S. Smith \\ ST Division Leader} prints APPROVED BY: _______________________________________ Charles S. Smith date ST Division Leader ============================================================== 3.12. Enclosures \enc{list} \encas Either one of these commands prints the enclosure line. The first command is used when you have several enclosures with your memo that you have not specifically referred to in the body of the memo. The {list} is the list of your enclosures, and a \\ separates the enclosures. ============================================================== \enc{Photograph, Neg. No. 72-4304 \\ Slide and Vu-graph Nos. 8755 and 3908 \\ Drawing No. 3988-R} prints Enc. 1. Photograph, Neg. No. 72-4304 2. Slide and Vu-graph Nos. 8755 and 3908 3. Drawing No. 3988-R ============================================================== Use the \encas command if each individual enclosure is completely identified within the body of the memo. This line says that the enclosures have been enclosed as stated in the text. Use the \enc command if you have only vaguely referred to the enclosed material. LaTeX Memo Reference March 1990 - 15 - Preparing the Preamble Section ============================================================== \encas prints Enc. a/s ============================================================== 3.13. Attachments \attachments{list} This command prints the list of attachments for your memo. The {list} is the list of attachments. The attachments will automatically be numbered and should be separated with \\ inside the braces. ============================================================== \attachments{Memo, Gredin to Platz, March 12, 1982 \\ Memo, Rivera to Tines, January 14, 1983} prints Attachments: 1. Memo, Gredin to Platz, March 12, 1982 2. Memo, Rivera to Tines, January 14, 1983 ============================================================== LaTeX Memo Reference Preparing the Preamble Section - 16 - March 1990 \attachmentas \attachmentsas Use the command \attachmentas to specify the singular attachment as stated for an item completely identified in the text of the memo. The command \attachmentsas is used for a number of specified attachments. The following example shows the singular \attachmentas command. ============================================================== \attachmentas prints Attachment a/s ============================================================== 3.14. Copy List \cy{list} This command gives a copy list. The {list} is the list of people to whom copies should be sent. The names are separated with \\ . ============================================================== \cy{R. T. Smith, C-2, MS B263 \\ M. K. Terry, C-10, MS B296 \\ File} prints Cy: R. T. Smith, C-2, MS B263 M. K. Terry, C-10, MS B296 File ============================================================== 3.15. Distribution List \distribution{list} This command prints the distribution list for your memo. If your memo is addressed as "TO: Distribution," use this command to specify the LaTeX Memo Reference March 1990 - 17 - Preparing the Preamble Section distribution list. The {list} is the list of people for your distribution. The names are to be separated with \\ . ============================================================== \distribution{T. S. Solomon, TP-1, MS B233 \\ A. J. Gomez, TP-2, MS B234} prints Distribution: T. S. Solomon, TP-1, MS B233 A. J. Gomez, TP-2, MS B234 ============================================================== LaTeX Memo Reference Preparing the Document Section - 18 - March 1990 4. PREPARING THE DOCUMENT SECTION ______________________________________________________________________ This chapter describes the commands that go into the document section of your memo. The document section is the second main section in your LaTeX memo file. It starts with a \begin{document} command, ends with an \end{document} command, and contains the commands and text that produce the actual memo. _____________________________________________________ The following memo commands must be in every memo file. _____________________________________________________ \begin{document} This command signals the beginning of your document. All of the preamble commands should be placed before this command in your file. \opening This command uses the information from the preamble commands to print the opening of your memo. All of the preamble commands that supply information for the opening of your memo must appear before this command. LaTeX will ignore or give an error message for those opening preamble commands that are encountered after the \opening command. Body of Memo The body of your memo comes after the \opening command. You can use any of the standard LaTeX commands inside the body to describe the contents of your memo. \closing The \closing command comes after the body of your memo and tells LaTeX to print out the closing information for your memo. It uses the information in the preamble section of your file; therefore, all of the preamble commands that supply information for the closing of your memo must be placed before the \closing command. You do not have to include this command if your preamble does not contain any commands that affect the closing of your memo, but it will not create problems if it is included in this situation. LaTeX Memo Reference March 1990 - 19 - Preparing the Document Section \end{document} The last line of your file must be the \end{document} command. This line tells LaTeX that you are finished with your document, and LaTeX will ignore anything after this command. LaTeX Memo Reference Printing Your Memo - 20 - March 1990 5. PRINTING YOUR MEMO ______________________________________________________________________ Once you have finished creating your memo file with the memo commands in it, follow these steps to print your memo. _____________________________________________________ These steps are the same steps you use to print any LaTeX file. _____________________________________________________ (1) Run your file through LaTeX by typing latex filename.tex where filename.tex is the name of your memo file. If you do not include the .tex filename extension, LaTeX will append it for you. If you have any error messages, they will appear on the screen during execution. These error messages are interactive and will wait for you to respond to the ? prompt. You can type a question mark (?) at this prompt to display a list of your options at that point. You will also get a file called filename.log that contains the error messages that were produced. When LaTeX ends execution successfully, you will receive a message that the filename.dvi file was created. If LaTeX does not execute successfully, you will not receive this message, and a filename.dvi file will not be created. If this happens, you must correct your errors and run LaTeX again before you can print your memo. If you do get a filename.dvi file, you can proceed to the next step in printing your memo. If you have trouble running LaTeX, call the consulting office or see one of the LaTeX publications mentioned in Chapter 1. (2) If your computer has a program that will allow it to preview .dvi files, you should preview your filename.dvi file now and make any necessary corrections. If your computer cannot preview .dvi files, go on to the next step. (3) Print out your filename.dvi file by using a device driver that your computer uses. There are too many types of device drivers to mention them all. If you do not know how to use a device LaTeX Memo Reference March 1990 - 21 - Printing Your Memo driver for your computer, you should contact your local system manager if you are using a workstation or distributed processor or the consulting office if you are using a worker computer. If you want to send your output to one of the PAGES raster printer-plotter devices, you can use a utility called DVIPAGES. This utility is currently available only on the UNIX worker computers, but it is being developed for the VAX/VMS distributed processors. For more information about this utility, refer to DVIPAGES: TEX DVI to PAGES Quick Steps. You can order this document from the CIC by using the Documentation Request Form in the back of this manual. _____________________________________________________ At the present time, DVIPAGES cannot handle secret or confidential memos. _____________________________________________________ LaTeX Memo Reference Controlling the Style of Memo - 22 - March 1990 6. CONTROLLING THE STYLE OF YOUR MEMO ______________________________________________________________________ This chapter describes special memo commands that you can put into the preamble section of your file to control the style of your memo. These commands must be placed BEFORE the \begin{document} command in your file. 6.1. Choosing a Header Style You can choose from four header styles. Three of these header styles use fonts that will print a header on plain typing paper, and the other header style allows you to use the preprinted memo paper provided by the Laboratory. The following table lists the commands you need to get these header styles. COMMAND RESULTS ________________________ ______________________________________ \headerfonts{texfonts} This is the DEFAULT header style because these fonts are available on all computers with LaTeX and TeX. It gives a header similar to the standard memo header. \headerfonts{lafonts} This command gives the Laboratory's standard memo header, but these fonts are not installed on all computers. \headerfonts{postscript} This command gives a header similar to the standard memo header. These can only be used with PostScript printers. \headerfonts{memopaper} This command allows you to use preprinted memo paper. It suppresses the printing of the header. _____________________________________________________ The examples in Appendix C show what each of these header styles produces. _____________________________________________________ If you want to use the lafonts, you need four special fonts named book6, la28, memo28, and spec12. You can purchase these fonts through Materials Management Division (MAT-6) from Metafoundry. The current LaTeX Memo Reference March 1990 - 23 - Controlling the Style of Memo price for them is $300. The Laboratory is in the process of purchasing a site license for these fonts. If you have other questions about the lafonts, call the consulting office. The texfonts use the fonts that come with TeX; therefore, they are on all systems that have TeX and LaTeX installed. The postscript fonts are available for PostScript printers. If you plan to use a PostScript printer, you need to purchase a program called DVIPS. It is available through the CIC for all systems except VAX/VMS. The VAX/VMS version is available on CFS as /TEX/DEVICE_DRIVERS/DVIPSCM.BCK 6.2. Choosing a Body Style 6.2.1. Selecting a Type Style The body of your memo can be printed in typewriter type or proportionally-spaced Roman type. You can specify which one to use by putting one of the following commands in your preamble section: COMMAND RESULTS _____________ ____________________________________________ \typeface{tt} gives typewriter type (This is the DEFAULT.) \typeface{rm} gives proportionally-spaced Roman type. The typeface defaults to typewriter type because most memos are typed with typewriters. See Appendix C for examples of these typefaces. 6.2.2. Selecting Fonts You can also pick different fonts for the body of your memo. The following table contains the choices for the body fonts. COMMAND RESULTS ______________________ __________________________________________ \bodyfonts{texfonts} This is the DEFAULT body font because these fonts are available on all computers with LaTeX and TeX. \bodyfonts{postscript} These fonts can be used only with LaTeX Memo Reference Controlling the Style of Memo - 24 - March 1990 PostScript printers. The texfonts are the fonts that come with TeX; therefore, they are on all systems that have TeX and LaTeX installed. The postscript fonts are available for PostScript printers. If you plan to use a PostScript printer, you need to purchase a program called DVIPS. It is available through the CIC for all systems except VAX/VMS. The VAX/VMS version is available on CFS as /TEX/DEVICE_DRIVERS/DVIPSCM.BCK See Appendix C for examples of these body fonts. 6.3. Marking Your Memos for Classification If you need to include a secret, confidential, or unclassified label with the header of your memo, you can use one of the following commands: COMMAND RESULTS ______________ ___________________________________________ \classlabel{ } This is the DEFAULT. It does NOT print a label on the memo. \classlabel{u} This prints a label that says UNCLASSIFIED. \classlabel{c} This prints a label that says CONFIDENTIAL. \classlabel{s} This prints the SECRET label. These commands print the appropriate label at the top and bottom of the memo in heavy black print. You can use them for labeling a classified memo, but we suggest that you use the red-stamped classification labeling on the front and back of the paper instead of using these commands. _____________________________________________________ The LaTeX memo commands will not print a red label and will not print any label on the back of the paper. _____________________________________________________ LaTeX Memo Reference March 1990 - 25 - Controlling the Style of Memo 6.4. Controlling Page Breaks 6.4.1. Breaking Pages Before a List If, after printing your memo, you find that some of the lists in the closing section are broken between pages, you can use the following commands to start the list at the top of the next page. You can put these commands anywhere in the preamble section of your file. COMMAND RESULTS ______________________ ________________________________________________ \cypagebreak starts the copy list at the top of the next page \attachmentspagebreak starts the list of attachments at the top of the next page \distributionpagebreak starts the distribution list at the top of the next page \encpagebreak starts the list of enclosures at the top of the next page 6.4.2. Breaking Pages at Other Places in Your Memo You may also need to break a page at places other than at the first of a list. The LaTeX command \newpage will break for a new page at the place where you use this command. You can put this command in the body of your memo or inside the braces of a memo command. The following example divides the list between the second and third name, with the first two names appearing on the current page of the memo and the third name appearing on the next page. ============================================================== \cy{A. B. Cog \\ C. D. Man \newpage \\ E. F. Barr} ============================================================== LaTeX Memo Reference Controlling the Style of Memo - 26 - March 1990 6.5. Printing Short Memos If the body of your memo is ten lines or less, you may wish to use the standard short form memo that is described in the Office Procedures Manual. The standard short form memo is double spaced, and the paragraphs are indented. To produce this type of memo, add the following command to the preamble section of your file. \shortmemostyle If you use this short memo style and the body of your memo is over one page long, you will get a warning message when you run LaTeX. 6.6. Using Preprinted Memo Paper You can use Laboratory memo paper with the preprinted header on it by including the following command in the preamble section of your file: \headerfonts{memopaper} This command prints your header information next to the preprinted labels, but the information may not line up with the memo paper's labels correctly. This happens because of the different types of printers. If your printer is not lining up the memo paper correctly, put the following commands in the preamble section of your file to shift your printed information and correct this problem. \memopaperhcorr{distance} \memopapervcorr{distance} The \memopaperhcorr command corrects the horizontal positioning, and the \memopapervcorr command corrects the vertical positioning. The {distance} parameter is the vertical or horizontal distance to move the text and can be an integer or decimal number. This distance can be expressed in inches (in), centimeters (cm), points (pt), picas (pc), or millimeters (mm) and can be positive or negative. When you need to adjust the paper horizontally (using \memopaperhcorr), a positive distance moves the printed material to the right, and a negative distance moves the print to the left. When you want to adjust the paper vertically (using \memopapervcorr), a positive distance moves the printed material down on the paper, and a negative distance moves the print up the page. LaTeX Memo Reference March 1990 - 27 - Controlling the Style of Memo The following table shows the effect of each command on the movement of the memo paper. The n's indicate a number, and the u's indicate the abbreviation for the unit of measure (e.g., in for inches). COMMAND RESULTS ____________________ _________________________ \memopaperhcorr{+nu} moves text to the right \memopaperhcorr{-nu} moves text to the left \memopapervcorr{+nu} moves text down the paper \memopapervcorr{-nu} moves text up the paper The following example will move the printed material of the memo to the right 1 inch and up 2 inches. ============================================================== memopaperhcorr{1in} memopapervcorr{-2in} ============================================================== _____________________________________________________ If you use the same printer to print memos routinely, you can figure out which distances line up the text properly for your printer and use those distances for each memo. You must include these commands in each memo file if the text of your memo needs some adjustment. _____________________________________________________ LaTeX Memo Reference Summarizing the Memo Commands - 28 - March 1990 APPENDIX A: SUMMARIZING THE LATEX MEMO COMMANDS ______________________________________________________________________ Summary of Memo Commands Command Description ___________________________ _____________________________________________ ___________________________ _____________________________________________ Described in Chapter 3 11pt \documentstyle| |{memo} sets up memo style (The DEFAULT is 10pt if the |12pt | point size and [ ] are left out.) \to{namelist} memo recipient(s) \thru{namelist} person(s) to send memo through \from{namelist} memo originator(s) \symbol{group} group identification \serialnumber{id} correspondence identification number \subject{text} subject line \date{text} date on memo (DEFAULT is the date you run LaTeX.) \mailstop{text} originator's laboratory mail stop \telephone{text} last five digits of originator's telephone number \reference{text} supplies the reference lines under the subject line \signature{name} leaves room for originator's signature \signer{initials} initials of signer (Use with \signature.) \originator{initials} initials of originator for initial line \typist{initials} initials of typist for initial line \approval{name} prints a line for approval signature \enc{list} list of enclosures \encas gives the line: Enc. a/s (enclosed as stated) \attachments{list} list of attachments LaTeX Memo Reference March 1990 - 29 - Summarizing the Memo Commands \cy{list} copy list \distribution{list} distribution list (Use with \to{Distribution}.) Described in Chapter 6 \cypagebreak breaks page before copy list \attachmentspagebreak breaks page before list of attachments \distributionpagebreak breaks page before distribution list \encpagebreak breaks page before list of enclosures \shortmemostyle format for short memos (double-spacing and indented paragraphs) \headerfonts{font_type} determines font for header of memo texfonts (DEFAULT) lafonts postscript memopaper \bodyfonts{font_type} determines font for body of memo texfonts (DEFAULT) postscript \typeface{type} sets typeface for body of memo tt (DEFAULT) rm \classlabel{label} prints classification labels u (No label is the DEFAULT.) s c \memopaperhcorr{distance} corrects horizontal alignment of memo paper \memopapervcorr{distance} corrects vertical alignment of memo paper Described in Chapter 4 \begin{document} begins memo \opening prints opening of memo \closing prints closing of memo \end{document} ends memo LaTeX Memo Reference Syntax Rules - 30 - March 1990 APPENDIX B: SYNTAX RULES ______________________________________________________________________ The following syntax rules apply to the LaTeX memo commands: o Commands in the preamble are not order dependent. That is, you can specify them in any order. o Spaces before and after { } are ignored. o You can continue a command over multiple lines. However, you should split the line at a space. o You can specify only one preamble command per line. o You can separate fields inside { } by \\ , or you can repeat the command with new information inside { }. Note that these rules do not apply to the standard LaTeX commands (for example, \documentstyle, \begin{document}, and \end{document}). LaTeX Memo Reference March 1990 - 31 - Syntax Rules LaTeX Memo Reference Syntax Rules - 32 - March 1990 APPENDIX C: EXAMPLE MEMOS ______________________________________________________________________ This appendix contains examples of memos that have been created with the LaTeX memo commands. These four examples show the four types of headers that are available for memos. They also show some of the various combinations of body fonts and typefaces. The body of each memo explains what features to notice about that particular memo. For each example, we have given the LaTeX source file that produced the memo, followed by the resulting memo. We have reduced the size of the actual example memos for display purposes. Example #1 \documentstyle[12pt]{memo} \to{A. S. Harris, X-7, MS B257} \from{S. R. Groves, X-7, MS B257} \symbol{X-7} \subject{This Is a Test Memo} \mailstop{B257} \telephone{7-4555} \originator{srg} \typist{jak} \cy{T. J. Benton, WX-5, MS G780 \\ A. L. Salazar, X-7, MS B257} \headerfonts{texfonts} \typeface{tt} \bodyfonts{texfonts} \begin{document} \opening This memo shows what a typical memo might look like. It uses the texfonts option for the header and the body of the memo. Most computers are already set up to use these fonts. It also has the typewriter typeface for the body of the memo with a point size of 12. Remember that \LaTeX\ interprets a blank line as the start of a new paragraph. Also remember that any of the special characters \#, \$, \%, \&, \{, and \} must be preceded by a backslash. To produce double quotes in typewriter typeface, use the " key on your keyboard. Notice that since no \verb"\thru" command is included in the preamble section, the header does not contain that category line. The \verb"\date" command is also left out of the preamble, so the date of the memo defaults to the date at the time that \LaTeX\ was run. Also notice the order of the memo commands in this memo. The \verb"\documentstyle" command begins the preamble section, and the LaTeX Memo Reference March 1990 - 33 - Example Memos \verb"\bodyfonts" command ends the preamble section. After the preamble section, you start the document section with \verb"\begin{document}" and \verb"\opening" commands. The \verb"\opening" command causes \LaTeX\ to print the opening of your memo. \closing \end{document} LaTeX Memo Reference Example Memos - 34 - March 1990 LaTeX Memo Reference March 1990 - 35 - Example Memos Example #2 \documentstyle[12pt]{memo} \to{Distribution} \thru{G. P. Tucker} \from{E. R. Randolph} \symbol{C--3} \subject{Using Lists in Memos} \mailstop{B265} \telephone{7--7028} \originator{err} \distribution{H. P. Phillips, C--2, MS B263 \\ R. J. Bales, C--3, MS B265} \headerfonts{lafonts} \typeface{rm} \begin{document} \opening This memo has a header that was created by lafonts. As you can see, these fonts produce a header that is almost identical to the preprinted memo paper header. The header includes the THRU category because the \verb"\thru" command is in the preamble section. This memo uses the following defaults: \begin{itemize} \item texfonts for the body \item the date that the memo was run through \LaTeX \end{itemize} Hopefully this sample memo helps you remember how to use bulleted lists with \LaTeX. Also notice the use of two hyphens between the numbers in the opening of the memo. You can use this feature of \LaTeX\ with Roman type to produce a longer dash between numbers. \closing \end{document} LaTeX Memo Reference Example Memos - 36 - March 1990 LaTeX Memo Reference March 1990 - 37 - Example Memos Example #3 \documentstyle{memo} \to{S. D. Thompson} \from{M. B. Thomas} \symbol{C-10} \serialnumber{344} \subject{PostScript Printing of Memos} \date{January 1, 1987} \mailstop{B296} \telephone{7-7877} \reference{Your Memo No.\ 298} \originator{mbt} \typist{hjt} \approval{T. J. Dawkins \\ Team Leader} \shortmemostyle \headerfonts{postscript} \bodyfonts{postscript} \begin{document} \opening This memo is in the short memo format. It was printed with a PostScript printer using PostScript fonts. The header fonts are also printed with the PostScript fonts. The print defaulted to a point size of 10. Notice how to input a sentence that ends in an uppercase letter, such as a sentence about CFS\@. This makes the space after the period the correct amount of space. Also notice the date is included so that the date will appear as January 1, 1987, even though that date is not the date at the time of printing. \closing \end{document} LaTeX Memo Reference Example Memos - 38 - March 1990 LaTeX Memo Reference March 1990 - 39 - Example Memos Examples #4 \documentstyle[11pt]{memo} \to{R. K. Thome, IS-11, MS D418} \from{L. G. Gordon, M-4, MS P940} \symbol{M-4} \subject{Memo Printed on Memo Paper} \mailstop{P940} \telephone{7-0923} \signature{L. G. Gordon \\ Section Leader} \signer{lgg} \typist{lbm} \headerfonts{memopaper} \bodyfonts{postscript} \typeface{rm} \memopaperhcorr{.1in} \memopapervcorr{.05in} \begin{document} \opening This memo was printed on preprinted memo paper. Notice how the TO and FROM headers line up with the names. The body fonts are the postscript fonts, and the typeface is in Roman type. Emphasized text (like {\em this}) is printed as italics. Notice that you can use the equation formatting that TeX and LaTeX are known for inside your memo. This feature is useful if your memos contain equations like \[ x = \frac{-b \pm \sqrt{b^{2}-4ac} } {2a} \] You can also use tables like the following: \begin{tabular}{c c c c c} \sl Year & \sl Simple Interest & \sl Annual Comp. & \sl Daily Comp. & \sl Continuous\\ 0 & 5000.00 & 5000.00 & 5000.00 & 5000.00\\ 1 & 5400.00 & 5400.00 & 5416.37 & 5416.44\\ 2 & 5800.00 & 5832.00 & 5867.42 & 5867.55 \end{tabular} \closing \end{document} LaTeX Memo Reference Installing the Style File - 40 - March 1990 LaTeX Memo Reference March 1990 - 41 - Installing the Style File APPENDIX D: INSTALLING THE LATEX MEMO STYLE FILE ______________________________________________________________________ The LaTeX memo style file must be installed on your computer before you can use the LaTeX memo commands. If you are not sure if the style file has been installed, check with your system manager. If you are responsible for installing the style file, then this appendix is for you. _____________________________________________________ This appendix assumes you already have TeX and LaTeX running on your system. _____________________________________________________ This appendix describes the procedures for finding the instructions for installing the LaTeX memo style file on these computers: o IBM PC o Sun workstation o Apollo workstation o VAX/VMS o VAX/UNIX To install the memo style file, you need to be a validated user of the Los Alamos Integrated Computing Network (ICN). You must also be familiar with the GET command of the MASS utility and with the NTEXT utility. _____________________________________________________ For more information about the MASS utility, see the MASS Interface to the Common File System reference manual. For more information about the NTEXT utility, see the NTEXT Reference (VMS-7). _____________________________________________________ You will be using the following files in the installation procedures; they are stored on the Common File System (CFS) and are in standard text format. LaTeX Memo Reference Installing the Style File - 42 - March 1990 o readme.std-tells you where to find the memo style file and includes installation instructions. For VMS, this file is named latexmemo.std. o memo.sty-the style file that is used when you run LaTeX on your memo input file. o memotest.tex-a test memo that you can use to see if you've installed the memo style file correctly. A commented version of the memo.sty file, memo.doc, is available. If you want to make your own changes to the memo.sty file, you will find this commented version useful. Check the readme.std file for the CFS pathname for memo.doc. D.1. ON THE IBM PC Following are the steps you need to follow to find out how to install the memo style file on your IBM PC: 1. From your PC, sign on to the ICN computer of your choice by using VTERM or some other communications software. 2. While on the ICN computer, Use the MASS utility GET command to retrieve the following file from CFS: /tex/macros/c-2/latexmemo/ibmpc/readme.std Use the NTEXT utility to convert readme.std to native text format. Look in the NTEXTed readme.std file to find the complete installation instructions. D.2. ON THE SUN WORKSTATION Following are the steps you need to follow to find out how to install the LaTeX memo style file on the Sun workstation: 1. Use the MASS utility GET command to retrieve the following file from CFS: /tex/macros/c-2/latexmemo/sununix/readme.std LaTeX Memo Reference March 1990 - 43 - Installing the Style File 2. Use the NTEXT utility to convert the file from standard text format to native text format. 3. Look in the NTEXTed readme.std for the complete installation instructions. D.3. ON THE APOLLO WORKSTATION Following are the steps you need to follow to find out how to install the LaTeX memo style file on the Apollo workstation: 1. Use the MASS utility GET command to retrieve the following file from CFS: /tex/macros/c-2/latexmemo/apollo/readme.std 2. Use the NTEXT utility to convert the file from standard text format to native text format. 3. Look in the NTEXTed readme.std file for the complete installation instructions. D.4. ON VAX/VMS Following are the steps you need to follow to find out how to install the LaTeX memo style file on VAX/VMS: 1. Use the MASS utility GET command to retrieve the following file from CFS: /utility/vax/latexmemo.std 2. Use the NTEXT utility to convert the file from standard text format to native text format. 3. Look in the NTEXTed latexmemo.sty for the complete installation instructions. D.5. ON VAX/UNIX Following are the steps you need to follow to find out how to install the LaTeX memo style file on VAX/UNIX: LaTeX Memo Reference Installing the Style File - 44 - March 1990 1. Use the MASS utility GET command to retrieve the following file from CFS: /tex/macros/c-2/latexmemo/unix/readme.std 2. Use the NTEXT utility to convert the file from standard text format to native text format. 3. Look in the NTEXTed readme.std file for the complete installation instructions. LaTeX Memo Reference March 1990 - 45 - Warning and Error Messages APPENDIX E. WARNING AND ERROR MESSAGES ______________________________________________________________________ You can receive two types of error messages when running your memo file through LaTeX-error messages from doing something wrong with the memo commands and error messages from doing something wrong with the standard LaTeX commands. The error messages that come from standard LaTeX commands are interactive and are explained in the chapter titled "LaTeX Errors" in An Introduction to LaTeX by Michael Urban. The error messages that come from the memo commands are not interactive, and the fatal error messages will cause LaTeX to abort. The memo command error messages are listed below. E.1. WARNING MESSAGES The following are warning messages that you might receive when using the LaTeX memo commands. These messages remind you that you might be leaving something important out of your memo; they do not affect the printing of your memo. E.1.1. Leaving Out Information These messages occur if you have left out one of these necessary memo commands. Omitting the \originator command just leaves the originator's initials out of the initial line; leaving out the other commands mentioned in these warning messages causes one of the categories at the top of the memo to be left unfilled. Warning: you have not called \to before calling \opening. For example, use \to{George Benford, EX-4, MS M775} Warning: you have not called \from before calling \opening. For example, use \from{Ann Turner, AB-DO, MS D405} Warning: you have not called \symbol before calling \opening. For example, use \symbol{C-2} LaTeX Memo Reference Warning and Error Messages - 46 - March 1990 Warning: you have not called \subject before calling \opening. For example, use \subject{Building Schedule} Warning: you have not called \originator before calling \opening. For example, use \originator{BJD} Warning: you have not called \mailstop before calling \opening. For example, use \mailstop{B233} Warning: you have not called \telephone before calling \opening. For example, use \telephone{7-1102} E.1.2. Memo Too Long for \shortmemostyle Warning: Use of the \shortmemostyle macro is intended for use with memos of ten lines or less. E.1.3. Printing Too Many Lines in Headers Warning: You have printed more than 2 lines in the TO portion of the memo header. Warning: You have printed more than 4 lines in the THRU portion of the memo header. Warning: You have printed more than 2 lines in the FROM portion of the memo header. LaTeX Memo Reference March 1990 - 47 - Warning and Error Messages E.1.4. Contradictory Information There are pairs of commands that cannot both be specified within the same memo. Warning: You have used both \enc and \encas. Use one or the other but not both. "Enc. a/s" will not be printed on this memo. Warning: You have used both \attachments and \attachmentas. Use one or the other but not both. "Attachment a/s" will not be printed on this memo. Warning: You have used both \attachments and \attachmentsas. Use one or the other but not both. "Attachments a/s" will not be printed on this memo. Warning: You have used both \attachmentas and \attachmentsas. Use one or the other but not both. "Attachment a/s" will not be printed on this memo. E.2. FATAL ERRORS The following errors will cause your memo to not be printed. If you receive one of these error messages, you must go back to your filename.tex file to correct the error and then rerun the file through LaTeX. E.2.1. Invalid Classification Label Note that x in the following error message is replaced with the actual invalid classification label you specified in your memo file. Fatal error: \classlabel{x} calls for an invalid classification label. To print CONFIDENTIAL on the top and bottom of your memo, use \classlabel{c} To print SECRET on the top and bottom of your memo, use \classlabel{s} To print UNCLASSIFIED on the top and bottom of your memo, use \classlabel{u} LaTeX Memo Reference Warning and Error Messages - 48 - March 1990 If you do not want a classification label on your memo, use \classlabel{} or do not use the \classlabel command. Change your file, and rerun LaTeX. E.2.2. Duplicating \classlabel Commands Fatal error: you have called \classlabel more than once. You are only allowed to declare one classification label per memo. To print CONFIDENTIAL on the top and bottom of your memo, use \classlabel{c} To print SECRET on the top and bottom of your memo, use \classlabel{s} To print UNCLASSIFIED on the top and bottom of your memo, use \classlabel{u} If you do not want a classification label on your memo, use \classlabel{} or do not use the \classlabel command. Change your file, and rerun LaTeX. E.2.3. Specifying an Invalid Typeface Note that typename in the following error message is replaced with the actual invalid typeface you specified in your memo file. Fatal error: \typeface{typename} calls for an invalid typeface. Use \typeface{tt} or \typeface{rm} Change your file, and rerun LaTeX. E.2.4. Specifying an Invalid Font for Memo Body Note that fontname in the following error message is replaced with the actual invalid font you specified in your memo file. LaTeX Memo Reference March 1990 - 49 - Warning and Error Messages Fatal error: \bodyfonts{fontname} calls for an invalid font. Use \bodyfonts{texfonts} or \bodyfonts{postscript} depending on what fonts are available on your machine. Using \bodyfonts{} will give you the default fonts. Change your file, and rerun LaTeX. E.2.5. Specifying an Invalid Font for Memo Header Note that fontname in the following error message is replaced with the actual invalid font you specified in your memo file. Fatal error: \headerfonts{fontname} calls for an invalid font. Use \headerfonts{lafonts}, \headerfonts{texfonts}, or \headerfonts{postscript} depending on what fonts are available on your machine. Using \headerfonts{} will give you the default fonts. Use \headerfonts{memopaper} if you wish to print your memo on pre-printed memo paper. Change your file, and rerun LaTeX. LaTeX Memo Reference March 1990 - 51 - Reader Comments Form READER COMMENTS FORM ______________________________________________________________________ Date_______________ Name________________________________________ Group_________________ Mail Stop____________ Phone_______________ Organization* _______________________________________________________ Street* _____________________________________________________________ City/State/Zip* ____________________________________________________ *PLEASE COMPLETE IF YOU ARE NOT AT LOS ALAMOS. PLEASE ANSWER THE FOLLOWING QUESTIONS. Your comments help us improve the quality and usefulness of this documentation. Are you an experienced computer user? yes _____ no _____ Is the information in this document easy to find? yes _____ no _____ Are the purpose and function of each chapter clear? yes _____ no _____ Does this document provide correct information? yes _____ no _____ Does this document fully explain the subject? yes _____ no _____ Are there enough examples in this document? yes _____ no _____ Did this document meet your expectations? yes _____ no _____ Do you think you will use this document again when your needs change? yes _____ no _____ Please use the space below (and additional pages if needed) for questions not addressed above or for expansion of responses. In particular, please explain responses marked "no." When possible, please give specific page references. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Thank you for your help. LaTeX Memo Reference fold ______________________________________________________________________ LOS ALAMOS NATIONAL LABORATORY COMPUTER DOCUMENTATION MAIL STOP B253 LOS ALAMOS, NEW MEXICO 87545 ______________________________________________________________________ fold and staple March 1990 - 53 - Documentation Request Form DOCUMENTATION REQUEST FORM ______________________________________________________________________ Z-Number__________ Name_______________________ Date_____________ Group_________________ Mail Stop____________ Phone_____________ Cost Code__________________________ Program Code____________________ Organization* ________________________________________________________ Street* ______________________________________________________________ City/State/Zip* ______________________________________________________ *PLEASE COMPLETE IF YOU ARE NOT AT LOS ALAMOS. DOCUMENT ORDER** Send me the following documents: [ ] An Introduction to LaTeX, by Michael Urban. (cic#913) [ ] LaTeX: A Document Preparation System, by Leslie Lamport. (cic#560) [ ] The MASS Interface to the Common File System. (cic#388) [ ] NTEXT (VMS-7). (cic#418) [ ] DVIPAGES: TEX DVI to PAGES Quick Steps. (cic#939) [ ] _________________________________________________________________ **Documents can also be ordered by using ECCOS, the Electronic Card Catalog and Ordering System. Access ECCOS by following these directions. - Choose CCVAX from the port selector menu or from the menu on Machine G. - When CCVAX prompts for Username, type CICUSR. - At the prompts, type your Z-number and ICN password. - Wait for the menu to appear on the screen and follow its directions. Monthly Computing Publications Subcription Requests o Computing and Communications Division News [] Start [] Cancel o ICN Change Bulletin [] Start [] Cancel LaTeX Memo Reference fold ______________________________________________________________________ LOS ALAMOS NATIONAL LABORATORY COMPUTING INFORMATION CENTER MAIL STOP M996 LOS ALAMOS, NEW MEXICO 87545 ______________________________________________________________________ fold and staple March 1990 - 55 - Index INDEX ______________________________________________________________________ Body of memo, 18 fatal errors, 49 duplicating classification, 48 Classification labeling, 24-25 invalid classification, 47-48 Commands invalid font, 48-49 \approval, 13-14 invalid typeface, 48 \attachments, 15-16 warnings, 45-47 \attachmentsas, 16 contradictory information, 47 \attachmentspagebreak, 25 leaving out information, 45-46 \begin{document}, 18 memo too long, 46 \bodyfonts, 23-24 printing too many lines, 46 \classlabel, 24-25 Error Messages, 44 \closing, 18 Examples, 32-41 \cy, 16 lafonts header, 35-37 \cypagebreak, 25 memo paper, 39-41 \date, 10 postscript fonts header, 37-39 \distribution, 16-17 short memo format, 37-39 \distributionpagebreak, 25 texfonts header, 32-35 \documentstyle typical memo, 32-35 explanation of, 7-8 point sizes, selecting, 7-8 Fonts \enc, 14-15 body of memo, 23-24 \encas, 14-15 header of memo, 22-23 \enclosurespagebreak, 25 lafonts, 22-23 \end{document}, 18-19 postscript fonts, 22-24 \from, 8 texfonts, 22-24 \headerfonts, 22-23 \mailstop, 10-11 General format of a memo, 5 \memopaperhcorr, 26-27 \memopapervcorr, 26-27 Installing the memo style file, \newpage, 25 41-44 \opening, 18 Apollo workstation, 43 \originator, 12-13 IBM PC, 42 \reference, 11-12 Sun workstation, 42-43 \serialnumber, 9 VAX/UNIX, 43-44 \shortmemostyle, 25-26 VAX/VMS, 43 \signature, 12 \signer, 12-13 LaTeX video course, 4 \subject, 9-10 \symbol, 9 Memo paper, 22-23 \telephone, 10-11 lining up, 26-27 \thru, 8-9 \to, 8 Office Procedures Manual, 4 \typeface, 23 \typist, 12-13 Page breaks, controlling, 25 \}attachmentas, 16 Point sizes, changing, 7-8 Preamble, 5-17 Error messages, 49 Printing your memo, 19-21 LaTeX Memo Reference Index - 56 - March 1990 Short memo form, 25-26 Syntax rules, 30 Systems that can use memo commands, 3 Typefaces Roman, 23 typewriter, 23 Warning Messages, 44 LaTeX Memo Reference ______________________________________________________________________ Copyright, 1990, The Regents of the University of California. This document was produced under a U.S. Government contract (W-7405-ENG-36) by the Los Alamos National Laboratory, which is operated by the University of California for the U.S. Department of Energy. The U.S. Government is licensed to use, reproduce, and distribute this document. Permission is granted to the public to copy and use this document without charge, provided that this notice and any statement of authorship are reproduced on all copies. Neither the Government nor the University makes any warranty, express or implied, or assumes any liability or responsibility for the use of this document. All Los Alamos computers, computing systems, and their associated communications systems are to be used only for official business. The Computing and Communications Division and the Operational Security/Safeguards Division have the responsibility and the authority to periodically audit users' files.